Your manager has asked you to arrange a party for a colleague leaving the company | IELTS Letter

Sample Answer

Dear Sir,

I am writing to you about my colleague’s impending departure from the workplace and her farewell party. As assigned, I have given considerable thought to a number of factors to make the occasion unforgettable.

I suggest organizing the party on 31st January at 4:00 pm given the availability of most team members. Additionally, I suggest the auditorium for the venue. This venue offers ample space and all the amenities needed to organize a great event. All team members will also find its central location useful as it ensures easy accessibility.

In terms of catering, I advise setting up a buffet-style dinner by a professional catering company that offers a variety of meals to accommodate guests with various dietary restrictions and tastes. To honor our colleague’s tenure with the organization, it would also be thoughtful to include a small cake-cutting ceremony. We can set up a live band to play to provide entertainment and create a dynamic atmosphere.

In my opinion, these ideas will help create a heartfelt farewell celebration. I appreciate you giving me this task, and I eagerly await discussing these ideas in more detail.

Looking forward to an affirmative response.

Yours sincerely,
Olivia Grace

IMPORTANT VOCABULARY

• Impending: Something about to happen, usually with a sense of urgency or inevitability.
• Unforgettable: Impossible to forget; exceptionally memorable.
• Auditorium: A large room or hall used for public gatherings, presentations, or performances.
• Accessibility: The ease with which people can reach and use a place or resource.
• Tenure: The period of time during which someone holds a position or office.
• Ceremony: A formal event or ritual, often with specific actions and symbolism.
• Affirmative: Positive or agreeing response.
• Dynamic: Energetic, lively, or characterized by constant change and activity.